Stop Wasting Your Time — 5 Important Reasons To Use Software For Invoice Data Entry
If you run a business you know how important data entry is, and also how quickly it becomes tedious, even mind-numbing.
We’re living in an age where everyone has an artificial intelligence butler in their phone or on their desk, so why are humans still stuck doing such a ridiculously simple task?
The truth is, we don’t have to be. There are solutions out there today that can save you from the tedium of copying entry after entry from invoices, in what seems like a never-ending struggle.
Here are 5 important reasons you should consider switching to an automated software solution today!
1.Cost savings
That’s right, the almighty dollar. Whether you have staff to do the data entry for you, or you’re trapped doing it yourself, someone’s getting paid to do a simple and repetitive task that could be done by a machine instead. Not only is software cheaper, but you don’t have to pay it by the hour!
2. Time is money
Data entry isn’t just tedious, it’s slow. By the time you’ve finished what’s on your desk, the next load is already piling up. It can seem impossible to get ahead, and nothing is better than knowing you’re totally up to date. Besides, you’ve got better things to do with your time than repetitive copying of line after line. Software can do it near instantly!
3. Mind-numbing boredom
Being bored at work isn’t good for anyone. It can lower job satisfaction, and even lead to depression. Nobody does their best work at a boring job, and there’s not much that’s more boring than copying line after line of data from one sheet to another. Luckily, software never gets bored!
4. Efficiency
Work smart, not hard. That’s a line to live by, and while it doesn’t mean we shouldn’t work hard when it’s necessary, it’s silly to work hard when you can get the same results easier and quicker by working smart. Software that can make our jobs easier has been a long time in coming, and now that it’s here, there’s just no reason not to take advantage of it.
5. Accuracy
It may seem unlikely that a machine can be more accurate than a human. What you need to consider is that the machine doesn’t get bored, distracted, or tired. It’s consistent, and with the right software, it learns. Today’s software isn’t perfect, but reports suggest it’s 95% accurate or better.
It still needs to be glanced at by a human, but most mistakes made by software are pretty obvious. When paired with a human to double-check for errors, that’s as good as you can get. Having a look over your reports after the software finishes is a fairly quick process, and can feel quite rewarding in itself, seeing all that data you just saved yourself from entering.
There’s a wide variety of invoice scanning software available today, the trick can be finding one that plays nicely with your other software. A good piece of software will integrate well with popular ERP’s, and be able to scan invoices in multiple file formats, as well as from emails.
The best software will learn the layouts of your invoices, and be able to intuitively detect and learn how to input from supplier invoices based on their own unique layouts.
Don’t waste your life inputting data, let the machines do the boring stuff.
